AP Invoice Workbench Overview
- Form Application: Accounts Payables
- Form Name: APXIWALL
- Form Description: Accounts Payables Invoice Workbench
- Form Path: /oracle/apps/r12/visr12/apps/apps_st/appl/ap/12.0.0/forms/US/APXIWALL.fmx
AP Invoice Workbench Actions:
Invoice workbench is a one stop screen where multiple invoice actions can be performed. Some of the common actions
- Invoice Entry
- Invoice Corrections/Update
- View Invoice
- Invoice Holds and Removal
- Invoice Match
- Invoice Validation
- Invoice Approval
- Create Invoice accounting
- Invoice Payments
Invoice Entry: For detailed tutorial on how to create invoice entry visit http://oracleappscommunity.com/oracle/blog/9296/ap-invoices-manual-entry/
Invoice Match: Invoice Matching is a step in AP invoice processing where a invoice is matched to corresponding purchase Order.
- Navigate to AP Invoice workbench
- Query and open a Invoice
- Click on ‘MATCH’
- Enter the purchase order or other search criteria to query
- Click ‘FIND’
- Output screen shows all purchase order lines
- Select the lines to match
- Click ‘MATCH’
Invoice Validation: Invoice validation is done after AP invoice is matched with purchase order.
- Navigate to AP invoice work bench
- Click on ‘Actions’
- Check ‘Validate’
- Click ‘OK’
- Verify the status
- Invoice status shows ‘VERIFIED’ if all predefined conditions are met.
Invoice Approval: based on setups some invoice may need to be approved before processing for payments.
- Navigate to AP invoice work bench
- Click on ‘Actions’
- Check ‘Force Approval’ or ‘Initiate Approval’
- Click ‘OK’
- Verify the status
- Invoice Approval status shows ‘APPROVED’ or ‘Manually Approved’
Create invoice Accounting: Once Invoice approved, accounting entries can be made.
- Navigate to AP invoice work bench
- Click on ‘Actions’
- Select ‘Create Accounting’, select ‘Draft’, ‘Final’ or ‘Final post’.
- Click ‘OK’
- Navigate to ‘TOOLS’ -> View Accounting Entries to verify.
Invoice payment: Once Invoice is ready for payment, payment can be generated or scheduled for a later date based on payment terms.
- Navigate to AP invoice work bench
- Click on ‘Actions’
- Select ‘Pay in Full’
- Click ‘OK’
- Payments window opens up
- Enter the payment date
- Enter bank a/c details
- Enter payment method
- Click on ‘Actions’
- Select ‘Create Accounting’ and ‘Print Remittance Advice’
- Click ‘OK’