AP Invoice Workbench Overview



 

  • Form Application: Accounts Payables
  • Form Name: APXIWALL
  • Form Description: Accounts Payables Invoice Workbench
  • Form Path: /oracle/apps/r12/visr12/apps/apps_st/appl/ap/12.0.0/forms/US/APXIWALL.fmx

AP Invoice Workbench Actions:
Invoice workbench is a one stop screen where multiple invoice actions can be performed. Some of the common actions

  • Invoice Entry
  • Invoice Corrections/Update
  • View Invoice
  • Invoice Holds and Removal
  • Invoice Match
  • Invoice Validation
  • Invoice Approval
  • Create Invoice accounting
  • Invoice Payments

Invoice Entry: For detailed tutorial on how to create invoice entry visit  http://oracleappscommunity.com/oracle/blog/9296/ap-invoices-manual-entry/

Invoice Match: Invoice Matching is a step in AP invoice processing where a invoice is matched to corresponding purchase Order.

  • Navigate to AP Invoice workbench
  • Query and open a Invoice
  • Click on ‘MATCH’
  • Enter the purchase order or other search criteria to query
  • Click ‘FIND’
  • Output screen shows all purchase order lines
  • Select the lines to match
  • Click ‘MATCH’

 

Invoice Validation: Invoice validation is done after AP invoice is matched with purchase order.

  • Navigate to AP invoice work bench
  • Click on ‘Actions’
  • Check ‘Validate’
  • Click ‘OK’
  • Verify the status
  • Invoice status shows ‘VERIFIED’ if all predefined conditions are met.

 

Invoice Approval: based on setups some invoice may need to be approved before processing for payments.

  • Navigate to AP invoice work bench
  • Click on ‘Actions’
  • Check ‘Force Approval’ or ‘Initiate Approval’
  • Click ‘OK’
  • Verify the status
  • Invoice Approval status shows ‘APPROVED’ or ‘Manually Approved’

Create invoice Accounting: Once Invoice approved, accounting entries can be made.

  • Navigate to AP invoice work bench
  • Click on ‘Actions’
  • Select ‘Create Accounting’, select ‘Draft’, ‘Final’ or ‘Final post’.
  • Click ‘OK’
  • Navigate to ‘TOOLS’ -> View Accounting Entries to verify.

Invoice payment: Once Invoice is ready for payment, payment can be generated or scheduled for a later date based on payment terms.

  • Navigate to AP invoice work bench
  • Click on ‘Actions’
  • Select ‘Pay in Full’
  • Click ‘OK’
  • Payments window opens up
  • Enter the payment date
  • Enter bank a/c details
  • Enter payment method
  • Click on ‘Actions’
  • Select ‘Create Accounting’ and ‘Print Remittance Advice’
  • Click ‘OK’

 

 

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